Treating ChatGPT like a fancy search engine under utilises its power. And yours too. You ask basic questions, get basic answers, then wonder why AI isn’t changing your life. You’re sitting on a goldmine and you don’t realise. What if you could turn ChatGPT into the business partner you know, like and trust?
The real power comes when you make AI tools part of your team. When ChatGPT knows how you think and what you value, it works like your second brain. Copy, paste and edit the square brackets in ChatGPT, and keep the same chat window open so the context carries through.
Make ChatGPT work like your smartest team member
Optimize your systems
Your business runs on systems, but they’re full of unnecessary steps. You created them when it was smaller. Now they’re slowing you down. Every extra step costs time and money. Upload your SOPs to ChatGPT and watch it spot the inefficiencies you’ve been blind to. Get ruthless about simplicity. Speed wins.
“Based on what you know about my business from our previous conversations, analyze this standard operating procedure. Identify specific steps that could be eliminated or automated without reducing quality. For each step, explain why it’s unnecessary and suggest a simpler alternative. Focus on speed and simplicity while maintaining the core purpose. Ask for more detail if required. [Paste your SOP here]
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Sharpen your positioning
You think you know what makes you different. But your positioning probably sounds like everyone else’s. Generic promises get generic results. Your ideal clients scroll past because nothing grabs them or makes them want to act right now. ChatGPT already knows your strengths from your conversations. Let it show you the gaps in how you present them.
“Based on what you know about my business, expertise, and target audience from our chats, review my current positioning. Identify 3 specific things missing that would make my positioning impossible to ignore. For each gap, suggest concrete language that speaks directly to my ideal client’s deepest desires. Focus on what makes me genuinely different, not just better: [paste your elevator pitch, bio, or homepage]”
Make better decisions, faster
Every day you face the same decisions. Should I take this client? Is this opportunity worth pursuing? Which project gets priority? You waste mental energy deciding from scratch each time. Smart founders create principles for everything, including decisions. Turn your judgment calls into repeatable processes. Let the system think so you can act.
“Using what you know about my business goals and values, create a decision tree for this common dilemma I face: [describe a recurring decision you make]. Include 7 yes/no questions that lead to a clear action. Each question should filter based on my priorities you’ve learned from our conversations. Make the final outcomes specific actions, not vague suggestions. Format it so I can screenshot and use it repeatedly. Ask for more information if required.”
Enforce quality control
Nothing should leave your business without a quality check. Not emails, not products, not LinkedIn posts. But you’re too close to your own work to see the flaws. Make ChatGPT your harshest critic and biggest supporter. Set a rule that changes everything. Never ship without your AI cofounder’s input. When your systems handle quality control, you’re free to be more visionary.
“Based on what you know about my target audience, review this [email/product description/social post] before I publish. Act as my strategic advisor and identify 5 specific improvements that would make this more compelling. Consider my brand voice, my audience’s psychology, and my business goals. Be direct about what’s weak. Suggest exact replacements, not general advice: [paste your content]”
Match your sharpest voice
Some days you write like you’re on fire. Other days every word feels forced. The difference shows up on the page. ChatGPT has seen you at your best through your chat history. It knows when you’re hitting hard and when you’re playing safe. Use it to channel your peak performance voice on demand. Make your sentences actually deliver by leveraging what it already knows.
“Based on our conversation history and what you know about my communication style, rewrite this message to sound like me at my absolute sharpest: [paste your draft]. Make it more direct, more confident, and more compelling. Strip out any weak language. Add punch where I’m being too soft. Keep my authentic voice but amplify the conviction. This should sound like my best day, not my average one.”
ChatGPT can become your best business partner and advisor
Make ChatGPT part of your team to test your logic, stress-test your decisions, and make your systems bulletproof. Upload your processes and watch them get faster. Share your content and find what’s missing. Build decision frameworks that remove daily friction. Run everything through your AI cofounder first. Fine-tune its understanding until it writes like you on your best day.
The more ChatGPT knows about how you work, the more it multiplies your impact. You stop second-guessing. You start shipping faster. Your second brain is waiting.
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