Tonia Ryan, Business Development, Leader of Tonia In Vegas Discount Travel Team and CEO of Techvoya.com.
Over the years, I’ve learned how to optimize my time while juggling multiple responsibilities, and I want to share my personal strategies for making the most of every moment. Whether you’re a remote worker or an entrepreneur trying to find balance, proper time management is essential for success.
Here’s a look into how I utilize my time effectively when working from home and managing my business, Tonia In Vegas, while helping my team maximize their productivity—and how you can do the same in your business.
1. The Power Of Handwritten Lists
There’s something incredibly satisfying about putting pen to paper. I’ve tried plenty of digital tools for task management, but nothing compares to a good old-fashioned handwritten list. For me, writing things down creates a stronger connection to my to-dos. It’s as if the act of writing makes completing those tasks feel even more tangible.
Here’s how to approach it:
• Every morning (or the night before), grab your notebook and write out everything you need to accomplish for the day.
• Prioritize tasks by importance, marking the urgent ones first.
• Once a task is complete, cross it off. That visual of a completed task is incredibly rewarding.
2. Coaching Your Team To Success
At Tonia In Vegas, I don’t just manage myself; I mentor my team effectively to help them manage their time as well.
Since my team members are all managing their own schedules as brand ambassadors, I do not tell them what to do or the times they should be doing it. They are the boss of their own time. A leader’s role is to provide their team members with thoughtful suggestions and guidance. Respect their independence but aim to support them by sharing strategies, tools and insights that can help them optimize their time. By fostering open communication and offering advice when needed, you can ensure they feel empowered to make the best decisions for their personal goals and responsibilities.
3. Establishing Clear Work Hours
When you work from home, the lines between work and personal life often blur. That’s why I stick to clear work hours—and I encourage others to do the same. My work hours are nonnegotiable, and I communicate this to my team and clients so they know when they can and can’t reach me.
During your work hours, stay laser-focused—saving social media scrolling, household chores and other distractions for later. After all, multitasking often leads to doing many things halfway instead of one thing decisively.
4. Batching Tasks Like A Boss
One of the biggest productivity techniques that works for me is batching similar tasks together. For example, if you need to review social media analytics, carve out a dedicated block of time solely for that task rather than bouncing between unrelated work. Similarly, you can batch client calls or creative brainstorming sessions.
5. Making Time For Breaks—Yes, It’s Necessary
When you’re driven and working from home, it’s surprisingly easy to forget to step away from your desk. But breaks are essential. In my experience, they can refresh your mind, boost your creativity and prevent burnout.
Here’s how I ensure I take breaks consistently:
• I take 3-4 walk breaks per day including the evenings.
• During breaks, step outside, stretch, grab some water or do a quick mindfulness session. Moving my body helps me reset and return to work feeling recharged.
Remember, working endlessly without a break might feel productive in the moment, but it’s not sustainable. Taking strategic breaks can actually help you get far more done.
6. Tracking Progress To Stay Accountable
At the end of each day, I recommend taking five minutes to reflect. Go over your lists, mark completed tasks, and note anything that needs to be carried over to the next day. It’s a simple step, but it helps me maintain momentum and stay aware of how productive I’ve been.
For longer-term goals, try keeping a journal to track business progress month over month. This allows me to celebrate wins and make adjustments when necessary, ensuring I stay aligned with my broader objectives.
7. Using Community Workspaces
Relocating to a vibrant community that seamlessly blends work and leisure has been a game-changer for me. Living and working in places like Las Vegas and Newport Beach, I’ve found communities that offer everything from workspaces and lounges to firepits, cafes, parks and gyms. These amenities have transformed the way I approach productivity, allowing me to work longer hours when needed without feeling like I’m stuck in a traditional work setting. You may find that being surrounded by an amazing and creative environment not only boosts efficiency but also makes the experience enjoyable and fulfilling, which serves as a good reminder of the value of balance and inspiration in daily life.
Final Thoughts
If you’re ready to kick your time management into high gear, I encourage you to give some of these techniques a try. Whether you’re a remote worker or an entrepreneur like me, the right habits can transform your productivity—and your peace of mind.
Here’s to making every moment count.
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