Every executive assistant can use AI to level up their game. Tools like ChatGPT can transform how they handle daily tasks that their clients want done now. But most assistants waste time with basic prompts when they could be doing so much more.
Stop letting your assistant fumble with ChatGPT. Give them these power prompts and watch them get more done in the same amount of time.
Here’s how to turn your assistant into an AI productivity machine.
Transform your assistant’s workflow: essential ChatGPT prompts
Create clear summaries from messy documents
Long reports and rambling emails waste everyone’s time. Smart assistants use ChatGPT to extract what matters. They turn walls of text into actionable points their client can scan in seconds.
“Analyze this document and create a concise summary. Pull out the key points, decisions made, and specific action items. Format it with clear sections and bullet points. Make it scannable for a busy executive. Here’s the document: [paste document]“
Turn rough ideas into professional emails
Great ideas for emails to your contacts often start as voice notes or bullet points. But they need refining before hitting send. Your assistant can transform rough thoughts into emails that sound exactly like you wrote them.
“Turn these rough notes into a polished email, sent to one person, that matches my writing style. Keep my key message but make it clear and professional. Here are my notes: [paste notes]. Here’s an example of how I write emails: [paste example]”
Extract insights from industry content
Your assistant should spot trends before anyone else. Their feet on the ground brings insights you don’t want to miss. But they need to turn masses of words into useful takeaways. ChatGPT helps them process lengthy research and find patterns and opportunities for you.
“Review this [specify content style, e.g. research or whitepaper] and identify the key trends, insights, and opportunities relevant to our industry. Focus on actionable takeaways we could implement. Here’s the content: [paste content]”
Generate engaging social posts
Your social media accounts need consistent, high-quality content for people to care. Your assistant can turn your ideas into LinkedIn posts that resonate with your audience, saving your valuable time every single week. They keep your voice while maximizing engagement.
“Turn [insert specific point, for example ‘advice on how to write well’] into a list-style thread of [number] components that I will use for a LinkedIn post. Do not use hashtags or emojis. Make each point actionable and concrete for the audience. Format each main tip of the above text using the WWH Framework. W: state what you’re talking about. W: state why it’s relevant. H: state how the audience can apply it. Use analogies and examples to help the audience understand the concepts better. Format with markdown. Use headings, subheadings and bullet points to organize the information.”
Create focused meeting questions
Every meeting needs clear direction. Your assistant can generate smart questions that drive valuable discussion. They make sure you get what you need from every conversation so you can focus on actually having it. Let them prep for chats and work from their notes.
“Based on the purpose and attendees of my upcoming meeting, suggest 5-7 strategic questions to guide the discussion. Include follow-up questions for each main point. Here are the meeting details: [describe meeting]”
Build actionable to-do lists
Meeting notes and chat threads often bury important tasks. But your assistant can extract every key insight and turn it into more. Don’t miss important points, ideas for content or actions assigned to you. Transform your transcripts with the right prompts.
“Create a comprehensive to-do list from this conversation. Include deadlines, priorities, and who’s responsible for each task. Format it for easy tracking. Here’s the conversation: [paste conversation]”
Create standard operating procedures
Stop explaining the same processes repeatedly. Your assistant can turn any workflow into a clear SOP. They build guides that anyone can follow. Record yourself completing the task in Loom and send them the link. They use this prompt to create the SOP and they still have the video for extra guidance.
“Transform this transcript from an instructional video into a comprehensive set of actionable steps to create an SOP (standard operating procedure), that will be easy for anyone to understand and execute. The transcript includes [briefly describe the task or process covered]. You should highlight key points, cautionary notes, and tips for efficiency. The goal outcome is a step-by-step guide that is easily followed, that minimizes misunderstandings and errors and maximizes productivity and accuracy in task execution: [Include the transcript]”
Find conversations to join
Your assistant can unpack the discussions already going on in your industry. When they find relevant conversations to join and topics worth covering, your content stays ahead of the curve. Your connections wonder how you always know what’s coming up. Elevate how people see you when your assistant prompts well.
“Analyze trending topics on Twitter in our industry. Identify 5 conversations we could join or content angles we could cover. Here’s our focus area: [describe industry/niche]”
Repurpose existing content
Smart assistants squeeze maximum value from every piece of your content. They turn one format into many without losing your message or voice. Take your best performing posts and make more of the same.
“Transform this content, that was shared on [original platform], into three new formats. Keep my core message but adapt it for different platforms [specify which ones] and audiences such as [describe new audience]. Here’s the original: [paste content]”
Master email management
Your assistant can handle email overload with smart templates and responses. They keep your inbox organized without losing the personal touch. They free you from other people’s priorities to do your own, best work. Stop losing your weekends to emails.
“Create email templates for common situations we handle. Make them sound natural and customizable, taking inspiration from our past emails, that I’ll include. Include versions for these scenarios: [list scenarios]. [Include past emails]”
Level up your assistant: ChatGPT prompts for maximum impact
Your assistant is a genius but you’re not making the most of their powers. Remove their ceiling with ChatGPT. Give them these prompts to transform documents, create communications in your voice, and maximize your content. Help them build systems, spot trends, and keep everything organized.
Your assistant has everything they need to multiply their impact. Their productivity breakthrough starts with these prompts.
Read the full article here
